A step-by-step guide to removing your name from the SIS system for immigrants in Portugal. Learn how to request a certificate of conduct and resolve AIMA's 'Falta' rejection.
1. Understanding the Situation of SIS Falta
When you apply for residency in Portugal, AIMA (Agência para an Integração, Migrações e Asilo) may check your information in the European SIS (Schengen Information System). If your details appear because you previously applied for asylum or residency in another country (e.g., Germany), you may receive a "Falta" rejection email from AIMA, asking you to remove your name from SIS and provide a certificate of conduct for the country where you previously lived.
2. Obtaining a Certificate of Conduct (Germany and Netherlands Example)
If your previous country of residence was Germany, you need to obtain a Führungszeugnis (Certificate of Conduct). This document confirms whether you have a criminal record in Germany.
2.1 How to Apply for a Certificate of Conduct and remove name in SIS
(A) Online Application
The quickest way to request a certificate is through the official German government portal:
Visit: www.fuehrungszeugnis.bund.de
Follow the instructions to apply online.
Pay the fee of €13.00 using the available payment methods.
(B) Postal Application
If you prefer to apply via mail, follow these steps:
Download the application form:
Fill out the form with your complete details.
Pay the fee via bank transfer:
IBAN: DE49370000000038001005
BIC/SWIFT: MARKDEF1370
Payment reference: Your full name
Send the form, payment proof, and a certified copy of your passport to: Bundesamt für JustizInternationale Registerangelegenheiten 53094 Bonn, Germany
Download the Form
(C) Applying via Courier (Express Delivery)
For urgent requests, send your documents via a courier service to: Bundesamt für JustizInternationale Registerangelegenheiten Adenauerallee 99-103, 53113 Bonn, Germany
(D) In-Person Application
You may also apply in person at: the Federal Office of Justice (Bundesamt für Justiz)Adenauerallee 99 – 103, 53113 Bonn, Germany
Opening Hours:
Monday to Thursday: 7:30 AM – 4:00 PM
Friday: 7:30 AM – 2:00 PM
3. Processing Time & Cost
Fee: €13.00
Payment Method: Bank transfer only (no cheques or cash payments)
Processing Time: Depends on the number of applications in the queue. Expect delays due to high demand.
Delivery: Sent via airmail (no tracking available).
4. Translating the Certificate of Conduct
Your certificate will include details in German, English, and French. If there is no criminal record, it will state "no record" in all three languages.
If required, you can get a certified translation of the document into Portuguese through a sworn translator in Portugal. You can find certified translators here:
Portuguese Ministry of Justice - Sworn Translators List
5. Submitting Your Certificate of Conduct to AIMA
Once you receive the certificate, submit it to on your AIMA Portal as part of your residency application.
AIMA will verify your document and request SIS removal.
6. Checking & Confirming SIS Removal
After AIMA processes your submission, confirm that your name has been removed from SIS:
Request confirmation from AIMA via their official contact points.
If necessary, consult a legal expert or immigration consultant to verify the update in the SIS database.
Netherlands online SIS Portal
7. Conclusion
By following this guide, you can avoid paying high lawyer fees and complete the SIS removal process yourself. Stay patient, as processing times may vary depending on the government's workload.
For additional support, contact AIMA or the German Bundesamt für Justiz directly.
Need Professional Assistance? Contact Inlis Consulting Portugal!
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